Saint Louis Zoo Administrative Assistant, Education Department in Saint Louis, Missouri

Administrative Assistant, Education Department

Responsibilities:

The Administrative Assistant will work to support the Managers of Learning Experience, to ensure operational excellence that meets the Zoo’s Educational mission, goals and objectives. Specifically, through assistance with outreach bookings and preschool admission, registration, and record keeping. The successful applicant will be an excellent communicator who thrives in a team-oriented, fast-paced, innovative atmosphere. Responsibilities include coordinating and managing electronic and hard copy filing and tracking systems of essential staff records, grants, budgets, reports and other records as needed. Recording minutes at meetings and archiving them accordingly. Preparing and editing documents including correspondence, reports, drafts, memos and emails; creating spreadsheets and PowerPoint presentations, meeting materials and special reports. Booking travel arrangements, reconciling expense reports and managing related records. Responsibilities include answering phone calls, data entry, photocopying, faxing, and scanning. Assist in resolving administrative problems. Perform all other related duties as assigned. Position reports to the Managers of Learning Experiences.

Qualifications:

Bachelor’s degree preferred. College coursework or vocational school education courses in computers, communication, or business helpful. Proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint. Excellent verbal and written communication skills. Detail-oriented, strong problem solving and organizational skills required. Ability to handle multiple projects with accuracy and attention to detail. Ability to interact with staff and visitors in a positive and professional manner at all times. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Ability to multi-task and prioritize work in a fast paced and deadline driven environment. All successful candidates for this position will be required to submit to a criminal background check and drug test.